General Rules for Use of Meeting Rooms

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1. With prior arrangement, meeting rooms at the Central, Eastside, and Goleta Libraries may be used after library operating hours.

2. The sponsoring organization will be solely responsible for providing its own equipment, displays and other materials used at the meeting.

3. The use of chairs, tables, lectern and screen may be reserved, subject to availability, on the Application for Use of Meeting Room.

4. The sponsoring organization will be responsible for setting up chairs and other equipment, for restacking chairs and returning them to the storage area at the close of the meeting, and for leaving the room as they found it. Keys to the Central Library Faulkner Gallery storage room are available at the Information Desk.

5. Smoking is not allowed in Library facilities.

6. Refreshments may be served. The serving of refreshments is subject to a cleaning fee in accordance with Santa Barbara City Council Resolution No. 03-052. 

7. Student and children's group activities must be supervised by one or more responsible adults.

8. An authorized officer of the organization must assume responsibility for the conduct of those attending and for any misuse, damage, or theft of Library property or exhibited materials.

9. All meetings and events must be open to the public.

10. No admission fees are to be charged for any meeting or event held in the Library meeting rooms.
     

Applying for Use of Meeting Rooms 

1. A signed Application for Use of Meeting Room must be in the hands of the Library Director or designee as early as possible prior to the meeting.

2. The Library Director or designee will approve or disapprove the application. Normally, the confirmation copy will be mailed to the applicant. 

3. Approval for use of meeting room or exhibit space is not confirmed until the Library Director or designee has signed the application form.

4. Permission to use the meeting areas or galleries is not transferable.

5. The Library must be informed of any cancellations in advance.

8/27/2009

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